Last updated 23rd June 2018

Updated privacy policy in line with Aardvark Swift & confirming GDPR compliance

 

Terms of website use

Please read these terms of use carefully before you start to use the site. By using our site, you indicate that you accept these terms of use and that you agree to abide by them. If you do not agree to these terms of use, please refrain from using our site.

Reliance On Information Posted & Disclaimer

the materials contained on our site are provided for general information purposes only and do not claim to be or constitute legal or other professional advice and shall not be relied upon as such.

We do not accept any responsibility for any loss which may arise from accessing or reliance on the information on this site and to the fullest extent permitted by English law, we exclude all liability for loss or damages direct or indirect arising from use of this site.

 

Information about us

http://gradsingames.com is a site operated by AARDVARK SWIFT RECRUITMENT LTD. (“We”); we are a company registered in England and Wales under registration number 5481117. Our registered office is 16 Nightingale Court, Nightingale Close, Rotherham S60 2AB. Our VAT number is 859960657.

Accessing our site

Access to our site is permitted on a temporary basis, and we reserve the right to withdraw or amend the service we provide on our site without notice (see below). We will not be liable if for any reason our site is unavailable at any time or for any period.

Intellectual property rights

We are the owner or the licensee of all intellectual property rights in our site, and in the material published on it.  Those works are protected by copyright laws and treaties around the world.  All such rights are reserved.

You may print off one copy, and may download extracts, of any page(s) from our site for your personal reference and you may draw the attention of others within your organisation to material posted on our site.

You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.

Our status (and that of any identified contributors) as the authors of material on our site must always be acknowledged.

You must not use any part of the materials on our site for commercial purposes without obtaining a licence to do so from us or our licensors.

If you print off, copy or download any part of our site in breach of these terms of use, your right to use our site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

Our site changes regularly

We aim to update our site regularly, and may change the content at any time. If the need arises, we may suspend access to our site, or close it indefinitely. Any of the material on our site may be out of date at any given time, and we are under no obligation to update such material.

Our liability

The material displayed on our site is provided without any guarantees, conditions or warranties as to its accuracy. To the extent permitted by law, we, and third parties connected to us hereby expressly exclude:

  • All conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity.
  • Any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our site or in connection with the use, inability to use, or results of the use of our site, any websites linked to it and any materials posted on it, including, without limitation any liability for:
  • loss of income or revenue;
  • loss of business;
  • loss of profits or contracts;
  • loss of anticipated savings;
  • loss of data;
  • loss of goodwill;
  • wasted management or office time; and

for any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable, provided that this condition shall not prevent claims for loss of or damage to your tangible property or any other claims for direct financial loss that are not excluded by any of the categories set out above.

 

This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.

Information about you and your visits to our site

We process information about you in accordance with our privacy policy below.  By using our site, you consent to such processing and you warrant that all data provided by you is accurate.

Viruses, hacking and other offences

You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack.

By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.

We will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our site or to your downloading of any material posted on it, or on any website linked to it.

Links from our site

Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only.  We have no control over the contents of those sites or resources, and accept no responsibility for them or for any loss or damage that may arise from your use of them.  When accessing a site via our website we advise you check their terms of use and privacy policies to ensure compliance and determine how they may use your information.

Jurisdiction and applicable law

The English courts will have non-exclusive jurisdiction over any claim arising from, or related to, a visit to our site.

These terms of use and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.

Trademarks

“Search For A Star” and “Aardvark Swift” are UK registered trademarks of Aardvark Swift Recruitment Ltd.

Variations

We may revise these terms of use at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we made, as they are binding on you. Some of the provisions contained in these terms of use may also be superseded by provisions or notices published elsewhere on our site.

Your concerns

If you have any concerns about material which appears on our site, please contact info@gradsingames.com

Thank you for visiting our site.

PRIVACY POLICY

What personal information do we hold, and where does it come from?

If you’ve dealt with us as part of the recruitment process (either to work for Aardvark, or for one of our clients) sent an enquiry (e.g. through the website, LinkedIn, via call, email, contact form) registered to use one of our websites (aswift.com or gradsingames.com) or registered for one of our activities (Get In The Game, Search for a Star, Rising Star), then we’ll have a file set up for you with some basic contact information. This would at the very least include your name, email address and your telephone number.

If you’ve sent over a CV or applied for a role (via our website, LinkedIn, GI.biz, Gamesjobsdirect, indeed) we’ll also be holding whatever you submit to us in your CV or profile. We could also hold this data if we’ve found you through any lawful and legitimate job board you’re signed up too where you are searchable to recruiters (such as MCV, GI.biz, Gamesjobsdirect).

Our database holds information on;

– Name
– Email
– Skype details
– Telephone Number
– Address
– Website/Portfolio
– Education history
– Employment history (Potentially studio names, projects worked on, salaries)
– Preferred Salary
– Reference details
– D.O.B (if you’ve put this on your CV – we don’t request or require it!)

Our consultants will also collect and update your information throughout your correspondence. Your emails will be recorded in your file, and if you’ve passed over any of the above info over the phone, that’ll be recorded too. If you apply for roles through us, find a new job with us, or go for interviews we’ve arranged for you, your profile will contain information on this.

If you work with us as a contractor, we may also hold details such as;

– Bank details
– A copy of your passport (as part of our legal obligation to provide documentation relating to your rights to work)

If you’ve visited our website, we may collect information about your computer, including your IP address, operating system and browser type.

Why do we hold your information?

We have a legitimate interest to process and store your data as a candidate, as it is necessary to hold some information in order to qualify you for vacancies and find you a role. We only collect data that is necessary and relevant to the process, and would ask for consent to process anything more sensitive than the fields mentioned above (for example disability information, or cultural and genetic information).

Recruitment Purposes

We create a file for you when we first contact you to make sure that we can contact you about relevant opportunities. Having your data will mean that we can match you up to roles you’ll really want, and we can reach out to let you know about them.

We’ll also use your details to contact you throughout the process about arranging interviews, communicating offers, arranging your start date, and to follow up with you afterwards.

Emails & Marketing

We also send out job alerts and newsletters via email, and occasionally we may send the odd marketing mail about news or events, so if we have your email address you’ll be added to our lists to make sure you’re kept up to date.

Cookies

We collect your computer info for system administration purposes. This is statistical data about your browsing actions and patterns, but it doesn’t identify you as an individual and we will not collect personal information in this way.

We may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service.

They enable us:

– To estimate our audience size and usage pattern.
– To store information about your preferences, and so allow us to customise our site according to your individual interests.
– To speed up your searches.
– To recognise you when you return to our site.

Where will your data be stored?

Whether you’ve emailed, applied for a job online, or we’ve sourced your details through a 3rd party database such as GI.biz, your file is created and stored in one place. You can find details about the system here. We may also input your details into a 3rd party mail service provider called Constant Contact to send ad-hoc marketing emails from time to time. Both databases are completely secure, and can only be accessed by members of our team. If you’ve registered online & added data to your user profile, then this will also be stored on our secure webserver.

Who could your data be shared with?

Recruitment Purposes

We don’t share your data with any employers without your consent. The only time we’d ever pass along your details would be to a studio you’d expressed an interest in. If you apply for a vacancy, we would take this as consent to then share your CV with the studio you applied to. If our consultants sent over a new vacancy, and you replied saying ‘Yes, please put me forward, I’d love to apply for the job!’ then, again, we would then share your CV with the studio. This would never be done without your say so.

Even when we send your info to a studio, we’d still be unlikely to pass over your contact details over, but we’d share details of your employment history, projects you’ve worked on, and your portfolio. This will be how you’re selected for an interview, so it’s pretty crucial to the process!

All of the studios we work with sign a data processing agreement to ensure that your data will only be stored with them in relation to the application we submit and will only be stored for a lawful and sensible period of time. We ensure that the organisations that we work with are fully compliant with GDPR guidelines, and that they only hold the necessary and relevant information to process your application.

Recruitment partners

If you found a role with us, we may share your data with carefully selected 3rd parties. For example, if you’re relocating, need VISA assistance, need to register as self employed (example), we’ve got contacts who may be able to help to make things easier for you. We would however, always get your consent before we passed your details along.

Our Data Processors

The database (our data processor, Bullhorn) we use to hold your information can only be accessed by members of the team at Aardvark Swift. We don’t allow access to anyone outside of the company, aside from our 3rd party web development team who maintain the Aswift.com website. They’d never process or use any of your information, but they may view your file if you were experiencing a technical issue.

How long will we hold your information for?

We’ll hold your information in our database (with our data controller) for up to 5 years. Your 5 years will begin on your registration date, or if you were already in our system prior to 25th May 2018, we’ll hold your information in our database for 5 years from then.

We’ll let you know that we hold your data as soon as you enter the system, and you’ll be able to control your preferences and contact details any time throughout that 5 year period.

You’ll be given the option to stay on the database before we remove you at the end of that period, so if you’re happy to keep in touch with us for the future, don’t panic!

How to remove your data (and your right to be forgotten)

Personal Information

You have the right to ask us not to process your personal data for marketing purposes, even if you’d like to stay with us for recruitment purposes, and vice versa. If you’re on our system, you’ll have been sent an email advising that you can update and manage your own contact preferences. If you need us to send that again, just ask. You can also give us a call, and one of our consultants will be happy to update your preferences for you. It may take up to 21 days for your data to be fully removed from any marketing or recruitments lists.

The right to be forgotten

If you’d like to be removed from the database entirely or have any questions about the data we hold on your file, please get in touch with datacontroller@aswift.com. We will respond to your request as soon as possible, but this will take no longer than a month.

Cookies

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. However, we advise that you check this page regularly to keep up to date with any necessary changes.

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to AARDVARK SWIFT RECRUITMENT LTD., 16 Nightingale Court, Nightingale Close, Rotherham S60 2AB, UK OR info@gradsingames.com